(Note: Click on the bold link to view a software segment.)

Manpower Input collects salary information for employees and lets you perform "what-if" analyses for labor-planning. This enables you to fully understand the financial impact of adding new production or administrative employees. You can add new employees or add “what-if” employees for practice planning. The “what-if” employees do not change the current run-rate projection or historical data - only the projected future forecast. This helps you understand the potential financial impact of new production or administrative employees - before they are hired.

Financial Input is for actual data input and reveals monthly actual results in a trial-balance income statement. There are only 28 data fields that must be recorded each month. They can easily be entered by the accountant over a secure Internet connection. When the user adds data from the monthly trial-balance reports (prepared by most practice accountants or business software), it should only take a few minutes each month to enter the data.

Productivity Input collects information about practice productivity in only three fields for each dentist or hygienist. That data can be entered each month by the bookkeeper or office manager. The productivity graphics generated from this data help users understand the owner’s individual productivity and the performance of other working professionals in the practice. This tab helps reconcile monthly in-balance between revenue reported in the practice financial statements and monthly productivity records.

Planning - Perform "what-if" analyses for existing employees and fully understand the financial impact of new production employees. You can model various productivity outputs for your existing employees and “what-if” employees that you added in the Manpower module. The productivity scenarios you create do not change the current run-rate projections - only the projected future forecast.

The Forecasting software segment enables you to compare historical financial data against your current run-rate model and a projected financial forecast. These detailed statistics help you make crucial practice decisions and get a clearer view of the future. You can also generate “what-if” analyses that simulate various planning strategies by simply changing any variable (e.g. patients per day, billing rates, practice expenses, etc.). The Forecasting software module displays income statement results for seven practice scenarios. Each scenario listed below is presented in an activity-based format for easy identification of major trends.

The Trend Analysis feature helps you put your current year financial results in perspective by comparing them to your three prior years of financial results. One key metric: the percentage of revenue for each activity-based expense category. It helps you understand how current financial results compare to your recent history. This software segment includes simple instructions to pull your prior years financial data from your 1120S Corporation Income Tax statement.

The Activity Based P&L separates the conventional income statement into four major Activity Based categories. This report enables the user to quickly understand the financial drivers that affect the profitability of the practice and spot unusual items that may require further investigation.

Dashboard (Stoplight) Graphics – On one screen you can view six key graphics that alert you of any variances that must be addressed. There is a graph for all four Activity Based categories, and a similar graph for Profit and Cash in the Bank. All graphs highlight the same information for each respective category.

Productivity Graphics – Dentist and hygienist productivity appears clearly in graphical form and assist hygienist, associate dentist, and the practice owner set and measure reasonable productivity objectives. These reports can also be used for performance reviews or other communications with professionals. The graphics were also designed to give a new practice owner, who may have little prior management experience, a tool to discuss productivity with employees.

Percentage Graphics – Activity Based categories are expressed as a percentage of Dental Service $s Provided. This allows the user to quickly see expense trends and monthly variances.

The Cumulative Income Statement Graphic shows a graphical view of the cumulative dollars and the percentage of Dental Service $s consumed for each Activity Based category.

The Fair Market Value Appraisal is divided into three tabs for easy viewing and printing. This valuable document estimates a dollar value for the business and can also be used as a financial document for a potential buyer to secure financing to purchase a practice. When viewed or printed, the information in these three tabs helps simplify various business transactions or legal issues, such as assigning a value for a practice for pending partnerships or other practice buy-in agreements. This document could be used in wills, estate plans, divorce settlements, or other disputes. Our team devoted many hours reviewing the financial documentation that judges use when deciding how to value small businesses.

The Get Started process teaches practice owners how to use the software in one hour, while they calculate the Fair Market Value of the practice.

The Partnership Calculator – This tool presents users with a choice of three easy-to-understand logical formulas for compensation and profit distribution. In other words, this is where partners go to understand and agree upon the compensation and profit distribution. These methods simultaneously encourage individual productivity.