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During challenging economic times, dental-practice owners need every advantage they can get.
Our customized Excel-based strategic model for dental practices offers five important functionality features. More »»»
How we designed this unique structure in our Excel-based model. More »»»
The all-encompassing strategic financial management model in Microsoft Excel designed for dentistry. More »»»
The Dental Practice Financial Calculator costs just US$399. This one-time licensing fee includes free annual upgrades and customer support.

We offer a unique (optional) -- but crucial -- professional service for dentistry

Our software and consulting service is different than what most CPAs or dental practice consultants provide.  Our consulting service aligns with and complements our software, the Dental Practice Financial Calculator.  With our consulting service, you can derive immediate benefit from our software which could be crucial to the financial success of your dental practice.  We do it all, satisfaction guaranteed.  Our goals: save you work, time, and money while enabling you to focus more time on what you do best: dentistry.

If you're like most dentists, and use a C.P.A., chances are they perform the following tactical practice financial functions:

  • Payroll and all related transactions and filings - Transferring direct-deposit payroll twice a month into the correct bank accounts is the easy part.
  • Cash Management - The scope of this tactical work is normally confined to reconciling S-Corp.-required bank accounts and accounts payable and all related transactions.
  • All required tax requirements and filings –  This is for both S-Corp. and personal federal/state tax reporting for practice owners.

Most dentists use the cash method of accounting.   The CPA normally is not actively involved in the every day production reconciliation or the accounts receivables tactical workload.  

Most dentists use one of many practice management software solutions and rely on administrative employees to handle other tactical work not handled by the CPA.  (The American Dental Association lists 40 vendors in its directory of practice management software.)

Practice management software solutions normal do not address strategic challenges that practice owners face.  Most PMS solutions merely automate or interface with bookkeeping software, set appointments, store images, and streamline other dentistry-related services.

Most dentists choose or inherit a local CPA.  (Male dentists often choose a school or golf buddy.)  The CPA practice might not have many dental clients -- if any.  And the professional services fees that competitive CPAs charge are often highly price-sensitive which results in a fair value for most dentists.  However, those professional services fees allow little time for the CPA to get actively involved in the strategic challenges facing dental practice owners.  And, of course, the CPA may not have much – or any - experience with the business side of a dental practice.

Our software and consulting services focus on the strategic financial aspects of a dental practice not tactical processes and workflows.  All consulting services include a strict confidentiality agreement to carefully protect and preserve your privacy.  In simple English, this agreement ensures that your information is not disclosed, shared, sold, or otherwise distributed in anyway whatsoever.  We also guarantee that we will never ask to or use you as a reference to sell our software and or services or reveal the name of any client.  (We do accumulate anonymous data to allow us to give you benchmarks and other financial ratios so you can see how your practice compares to other dental practices.)

The cost of our software integration service is $100 per month with a three-month initial minimum.  After this period, we will contact you to see if you want to continue the service for the next three months.  There is no contact or obligation.  To cancel, just call and we will immediately delete your credit card information from our records.

SCOPE OF OUR SOFTWARE INTEGRATION SERVICES

In addition to our free telephone support for the Dental Practice Financial Calculator, we are proud to offer technical services to integrate your financial statements, practice productivity reports, and manpower data into the Dental Practice Financial Calculator for you.  There is nothing to learn and no additional work for you, your office staff, or your accountant.

When you subscribe to this service, you’ll receive an updated copy of the Dental Practice Financial Calculator Microsoft Excel file e-mailed to you each month.  After we update your practice financial model, we schedule a webcast with you to review your updated financial model and answer any questions.  During this webcast meeting, we discuss your monthly financial results, express our opinions, and highlight financial issues that may require your attention or further investigation.

We use GoToMeeting.com to conduct the webcast meeting.  All you have to do is enter a Meeting ID Number to share the same screen and keyboard access.  These webcast meetings also give you experience using your practice financial model.  (It's even a great way to learn how to use Microsoft Excel.)

We start by populating your practice financial model with the data from all of the months that are closed in the current year.  In addition, we also add additional software modules and customize your practice financial model to help you better manage your practice.

Our software integration service enables you to derive immediate benefit from your practice financial model.  We do it all, satisfaction guaranteed.  Our goals: save you work, time, and money, and enable you to focus more time on what you do best: dentistry.

All integration services include a strict confidentiality agreement to carefully protect and preserve your privacy.  In simple English, this agreement ensures that your information is not disclosed, shared, sold, or otherwise distributed in any way whatsoever.  We also guarantee that we will never ask to or use you as a reference to sell our software and or services or reveal the name of any client.  (We do accumulate anonymous data to allow us to give you benchmarks and other financial ratios so you can see how your practice compares to other dental practices.)

We aim to help you reduce administrative work, save time and money, and take firmer control of your practice.  Our service will also introduce you to the power and possibilities of our easy-to-learn, easy-to-use customized Microsoft Excel templates for dentistry.

The information we need to start the service:

  1. From your chosen accounting program (QuickBooks, Peachtree, etc.), generate a P&L for each month in 2009 that is closed and e-mail it to us.  This e-mail can be generated directly from QuickBooks into Excel.  Many clients have their accountants send us this e-mail.


  2. We will e-mail you a simple Microsoft Excel input sheet to collect your manpower data and productivity data.  These two input sheets look like the software segment tabs in the financial model.  This file will also include an example of the QuickBooks P&L report explained in item No. 1.

After we populate your practice financial model with the data, we schedule a meeting to review it with you.  Then after every monthly closing, just e-mail us just the current monthly data and we will repeat the process.

The cost of our software integration service is $100 per month with a three-month initial minimum.  After this period, we will contact you to see if you want to continue the service for the next three months.  There is no contract or obligation.  To cancel, just call and we will immediately delete your credit card information from our records.

To obtain more information about our software integration services, call 919-975-5368.

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